Restricting record visibility by user in a Tracker program

Support - Assistance technique
1

Hi everyone,

I am currently working on a Tracker program in DHIS2 version 2.38, and I would like to restrict the access to the list of records so that each user can only see the cases they have entered, even though all users have access to the same organisation unit.

Thank you in advance for your help and advice.

Best regards,

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Hi @elmoujarrade

I believe currently it is not possible. At least if we had a built in variable such as V(current_user), you could create a DE/TEA where the current user_UID could be stored initially with the PR, and then checked/compared by the other PR and take an action. Here we have another problem: we can’t hide the stage by PR if there is any data entered. So it will be challenging to hide stages for the users in current situation.

I believe this functionality could be really useful.

Regards,
Ulanbek

2 Likes
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Hi @Ulanbek
Thank you for your prompt and detailed response. I truly appreciate your insights on this matter. I agree with you; having such a built-in variable would indeed be very useful and could open up more possibilities for managing user-specific actions within the program.

Thanks again for your support.

Best regards,

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Thanks @elmoujarrade ! As @Ulanbek mentioned, it’s not possible to restrict the visibility of the enrollment only to the individual data entry user who entered TEIs.

I’m thinking in such restricted environment, what if each data entry user has their own tracker program? This way you’d be able to achieve the restriction mentioned above where the data entry user can only see entries by one’s account only.

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Thanks for the like @elmoujarrade !

I received a tip from one of my colleagues that it might not be a good idea to create all the several programs as it might cause challenges when the data is to be analyzed by those in the above OUs.

In fact, it does seem like others have included this request before, so I’ll be looking for the similar requests in the community to share with the team. Other community members are welcome to add their input here as well.

If I remember correctly, in one of those community posts, it was suggested to create a sub OU for each data entry (maybe a better suggestion that the program for each user :sweat_smile:)… would that work? @elmoujarrade , maybe this post will be helpful if you choose this path: Best approach for OUs where CHWs come and go - #2 by Jim_Grace

Thanks!

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Can we have two users at same organization unit, with access of different set of records, one use can see the records at same org unit with some filter based on the data element in program stage.

As program is capturing confientail data with registration process, can we do something for the access, like specific user role can see the records at irg unit, which we assign or share with them, or using data elements we capture to assign the records to them?

Thanks in advance,
Hiral

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Hi @ramavat

Thank you for your post. It appears to be the same as this topic so I moved your post here hoping you might benefit from the discussion above. Would the suggestion for CHWs in the topic linked above be helpful for your use case?

Thanks!

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Thank you for your response. We will surely go through this, as we might need to implement this for some of our usecases.