Optimizing Health Care Workforce by using DHIS2 Implementation

This abstract has been accepted at the 2024 DHIS2 Annual Conference

Optimizing Health Care Workforce by using DHIS2 Implementation

Benjamin Mkapa Foundation (BMF) is committed to supporting the healthcare initiatives of the Tanzanian government, with a particular focus on addressing the significant shortage of healthcare workers. Currently, there exists a 66% deficit in healthcare cadres, prompting BMF to implement various projects aimed at optimizing the identification, recruitment, allocation, and management of Healthcare Workers (HCWs). The challenge of managing human resources without a comprehensive system tailored to the organization’s needs has been evident. While several human resource systems have been implemented over time, the critical need for an efficient Human Resource Management Information System (HRMIS) led BMF to recently adopt DHIS2. This implementation significantly enhances BMF’s capacity to manage human resources effectively. The DHIS2 system allows BMF to track staff, enabling them to login and submit timesheets, performance indicators, and inquiries. Submitted timesheets and performance indicators undergo approval process before staff become eligible for monthly payroll. The system also ensures easy access to field activity reports, since its mandatory for staff to submit previous reports before embarking on next field travel. These reports are instrumental in producing quarterly and annual reports for IPs and donors, facilitated by M&E team. Furthermore, DHIS2 seamlessly aligns with government policies, regulations, and priorities, reinforcing BMF’s commitment to effectively contribute to enhancement of healthcare services in Tanzania. BMF formed a collaborative team comprising ICT & Digital facilitators, M&E specialists, Program experts, and the HRH unit. Given the urgency and importance, the team opted for DHIS2 software due to its versatility in collecting health service data, facilitating data triangulation between human resource and health services data. Adopting a modular approach, the team prioritized critical modules, with the activity reporting module taking precedence to streamline compilation of quarterly and annual reports. The implementation of DHIS2 has yielded comprehensive HRMIS, enabling managers to efficiently track 6,500+ staff details. Staff members easily submit timesheets and performance indicators based on their cadres. The system streamlines approval process for timesheets and performance indicators, automating payroll generation. This payroll is instrumental in processing salaries and incentives. The DHIS2 dashboard provides powerful data visualizations for decision-makers. The DHIS2 tracker has emerged as a cornerstone in the successful implementation of the HRMIS. It has not only facilitated the management of HCWs but has also empowered managers with valuable analytics through robust data analysis tools. The integration of DHIS2 into BMF’s operations underscores its commitment to supporting positive impacts in the healthcare sector.

Primary Author: Erick Msunyaro

Human Resource for Health System, Primary Health Care Workers, DHIS2 Tracker, Timesheets, Performance indicators, Payroll automation