Need some advice

Hi All,

I have attached two monthly reporting forms, one of them is to be use
in the community byt the General Community Health Volunteers and the
other by the Health Facility after they have received the reports from
the various gCHVs.

What is need to know is how we can work now around with our current
DHIS2 database that has 4 OrgUint (Country, County, District &
Facilities).

I will need your advice if we should have a separate database for
Community Health or if it can be incorporated into the current system.

Thanks and await your positive respond.

Stephen M. Gbanyan, Jr.
Acting Director
Health Management Information System
Ministry of Health and Social Welfare
Republic of Liberia

3. gCHV and TTM Report[1].doc (123 KB)

20. CHV_HF_Report[1].doc (123 KB)

Not really knowing the status in Liberia, it would seem you would in
this case need to change the "Facilities" level to
"Facilities/Communities". Here in Zambia we have CHWs which
effectively are attached to a facility, so we place them under a
particular facility as children, but I guess in your case it would
make more sense to have the facilities and CHWs at the same level,
unless they report to a facility. You could then create an orgunit
group set "Type" to separate out the facilities from the CHWs . That
would be my suggestion anyway. I would not think a separate database
would be required or desirable.

Regards,
Jason

···

On Mon, Mar 5, 2012 at 5:13 PM, Stephen Gbanyan <mambu9@gmail.com> wrote:

Hi All,

I have attached two monthly reporting forms, one of them is to be use
in the community byt the General Community Health Volunteers and the
other by the Health Facility after they have received the reports from
the various gCHVs.

What is need to know is how we can work now around with our current
DHIS2 database that has 4 OrgUint (Country, County, District &
Facilities).

I will need your advice if we should have a separate database for
Community Health or if it can be incorporated into the current system.

Thanks and await your positive respond.

Stephen M. Gbanyan, Jr.
Acting Director
Health Management Information System
Ministry of Health and Social Welfare
Republic of Liberia

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Hi Stephen,

I see from the facility form that it says:

"Note: This is the monthly combined report of gCHV and TTM. All the monthly reports received from TTM and gCHV should be aggregated using monthly compilation and monitoring sheets (both the individual and master) and then from Master Chart transcribed into the report form."

So I guess there would be no need to enter both facility and gCHV forms in DHIS. This is how I would do it, if those with computers (district level?) are willing to enter data for all gCHV:

1) Create another level in the hierarchy, below facility: "Community"
2) For each facility, create the various gCHV reporting to this facility (what is a TTM?). If these volunteers change often, I would give names like "GCHV village_names" etc, but I guess there is already a system for this.
3) Create the community form, which is assigned to all gCHVs, but not to facilities
3) Districts enter data for gCHV in DHIS
4) The facility form is then aggregated in DHIS from the gCHV, so no need to enter more.
5) However, if there happen to be data in this form coming from the facilities themselves (which should not be the case since it's called community form), there might be a reason to do some extra thinking about this. But I don't think this is the case. The only thing here is these TTMs, which I don't know what are.
6) IMPORTANT: The facility aggregate forms are probably important at the facility level. Either they do manual aggregation of the gCHV forms, like now, before they send just the gCHV forms to the district, or the districts need to be responsible for providing a printout of the aggregate form back to the facility. If communications are a problem, then it could be arranged that the facilities will get a printout of the aggregate form for June when they deliver the gCHV forms for July, for instance. Preferably with some more feedback, like how they are doing compared to targets, other facilities, last year, etc.

Let me know if this sounds reasonable, unclear, or if there are steps you would need some advice on.

Johan

···

On 05.03.2012 20:07, Jason Pickering wrote:

Not really knowing the status in Liberia, it would seem you would in
this case need to change the "Facilities" level to
"Facilities/Communities". Here in Zambia we have CHWs which
effectively are attached to a facility, so we place them under a
particular facility as children, but I guess in your case it would
make more sense to have the facilities and CHWs at the same level,
unless they report to a facility. You could then create an orgunit
group set "Type" to separate out the facilities from the CHWs . That
would be my suggestion anyway. I would not think a separate database
would be required or desirable.

Regards,
Jason

On Mon, Mar 5, 2012 at 5:13 PM, Stephen Gbanyan<mambu9@gmail.com> wrote:

Hi All,

I have attached two monthly reporting forms, one of them is to be use
in the community byt the General Community Health Volunteers and the
other by the Health Facility after they have received the reports from
the various gCHVs.

What is need to know is how we can work now around with our current
DHIS2 database that has 4 OrgUint (Country, County, District&
Facilities).

I will need your advice if we should have a separate database for
Community Health or if it can be incorporated into the current system.

Thanks and await your positive respond.

Stephen M. Gbanyan, Jr.
Acting Director
Health Management Information System
Ministry of Health and Social Welfare
Republic of Liberia

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Mailing list: https://launchpad.net/~dhis2-users
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Stephen,

ok, the TTMs are trained traditional midwives, and so the form is either filled by a gHCV or a TTM.

So I would do it like described below, but also consider creating the org unit group set "Point of health service" or similar, with "Institution" and "Community" as groups (gHCVs and TTMs belonging to community), and/or make the GHCV and TTM also as org unit groups within the "org unit type" group set.

This grouping is dependent on your needs for analysis. For instance, if there is a community health program, it could make sense to have the "point of health service" group set, to easily get the community data. However, this could also be achieved with just the "org unit type" option.

Johan

···

On 06.03.2012 09:15, Johan S�b� wrote:

Hi Stephen,

I see from the facility form that it says:

"Note: This is the monthly combined report of gCHV and TTM. All the
monthly reports received from TTM and gCHV should be aggregated using
monthly compilation and monitoring sheets (both the individual and
master) and then from Master Chart transcribed into the report form."

So I guess there would be no need to enter both facility and gCHV forms
in DHIS. This is how I would do it, if those with computers (district
level?) are willing to enter data for all gCHV:

1) Create another level in the hierarchy, below facility: "Community"
2) For each facility, create the various gCHV reporting to this facility
(what is a TTM?). If these volunteers change often, I would give names
like "GCHV village_names" etc, but I guess there is already a system for
this.
3) Create the community form, which is assigned to all gCHVs, but not to
facilities
3) Districts enter data for gCHV in DHIS
4) The facility form is then aggregated in DHIS from the gCHV, so no
need to enter more.
5) However, if there happen to be data in this form coming from the
facilities themselves (which should not be the case since it's called
community form), there might be a reason to do some extra thinking about
this. But I don't think this is the case. The only thing here is these
TTMs, which I don't know what are.
6) IMPORTANT: The facility aggregate forms are probably important at the
facility level. Either they do manual aggregation of the gCHV forms,
like now, before they send just the gCHV forms to the district, or the
districts need to be responsible for providing a printout of the
aggregate form back to the facility. If communications are a problem,
then it could be arranged that the facilities will get a printout of the
aggregate form for June when they deliver the gCHV forms for July, for
instance. Preferably with some more feedback, like how they are doing
compared to targets, other facilities, last year, etc.

Let me know if this sounds reasonable, unclear, or if there are steps
you would need some advice on.

Johan

On 05.03.2012 20:07, Jason Pickering wrote:

Not really knowing the status in Liberia, it would seem you would in
this case need to change the "Facilities" level to
"Facilities/Communities". Here in Zambia we have CHWs which
effectively are attached to a facility, so we place them under a
particular facility as children, but I guess in your case it would
make more sense to have the facilities and CHWs at the same level,
unless they report to a facility. You could then create an orgunit
group set "Type" to separate out the facilities from the CHWs . That
would be my suggestion anyway. I would not think a separate database
would be required or desirable.

Regards,
Jason

On Mon, Mar 5, 2012 at 5:13 PM, Stephen Gbanyan<mambu9@gmail.com> wrote:

Hi All,

I have attached two monthly reporting forms, one of them is to be use
in the community byt the General Community Health Volunteers and the
other by the Health Facility after they have received the reports from
the various gCHVs.

What is need to know is how we can work now around with our current
DHIS2 database that has 4 OrgUint (Country, County, District&
Facilities).

I will need your advice if we should have a separate database for
Community Health or if it can be incorporated into the current system.

Thanks and await your positive respond.

Stephen M. Gbanyan, Jr.
Acting Director
Health Management Information System
Ministry of Health and Social Welfare
Republic of Liberia

_______________________________________________
Mailing list: https://launchpad.net/~dhis2-users
Post to : dhis2-users@lists.launchpad.net
Unsubscribe : https://launchpad.net/~dhis2-users
More help : https://help.launchpad.net/ListHelp

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Hi @Johan_Ivar_Saebo and @jason,

Could you please provide more explanation on this text snippet:

Knowing that community health volunteers change often, if I have, for example, 5 volunteers below facility A, how would name them?
e,g
Facility A
gCHVs
Ana Maria
Georgina Ito
France Sibande
Mariamo Martin
Joanna Cliff

You suggest we use GCHV village_names naming. Do we replace the word names with the name of each CHV? I am seeking more clarification here.

Is there any other information we should include a part from name and short name?

Thanks