Leveraging the Data Exchange app for the first semi-automated donor reporting initiative in DHIS2 history

In 2023, the Global Fund launched the Aggregate Data Exchange initiative (known as ADEx) to automate results reporting of GF Principle Recipients performance data directly from the national HMIS to Global Fund reporting systems.

Major donor reporting relies heavily on Excel-based reports, duplicative manual entries, or manual data import processes, thereby creating parallel reporting structures for donor recipients. The ADEx initiative was designed to eliminate these duplicative reporting systems by establishing a direct exchange mechanism by mapping the source system’s metadata to the target system metadata structure to establish a semi-automated data exchange.

This data exchange reporting approach allows the reporting body to decide how the data in the current metadata structure is represented in the donor system rather than creating new data collection metadata objects to fulfill the donor indicator definition.

The objectives of ADEx are to simultaneously improve data quality while increasing the efficiency of required reports, with the aim of using high-quality data for country analysis. The initiative utilizes a three-step approach to implementation: 1. Upgrade the national DHIS2 software version to 2.39 or higher to take advantage of new features to employ ADEx, 2. provide technical support via the HISP groups to conduct a mapping process and set up the exchange mechanism and 3. provide technical assistance for a new Data Quality toolkit.

The ADEx technical setup is fairly simple, and on average, the initial setup for each country with three separate grants took around 5 days. Between September and December of 2023, the TGF, working with the HISP groups, successfully set up ADEx in seven countries (Uganda, Malawi, Togo, Burkina Faso, Cameroon, Mozambique, Tanzania). On average, the coverage of mapped performance framework indicators was 65%.

In this session, we’ll explain how to leverage this approach in the context of DHIS2 to DHIS2 works and can be leveraged by organizations interested direct data exchange.

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